Events and Venue Manager

The Hay Institute seeks a Events and Venue Manager to coordinate all events across the organization. The Manager is an integral part of the Operation team who is responsible for coordinating all of the administrative and logistical aspects of all fundraising and special events throughout the Hay Institute.
Reporting to the VP of Operations, this position will play an important role in ensuring we deliver successful and memorable events that engage existing and prospective partners. In partnership with the VP of Operations, s/he will be responsible for managing VIP relationships and all necessary follow-up and thank you letters for our special events. As the primary point of contact, s/he will be responsible for the design, logistics (including event production support and registration), and budgets for all events; ensuring a flawless and memorable experience. As the Events and Venue Manager, s/he will play a key role in creating and communicating the vision for all events, identifying and working with venues, vendors, and spanning boundaries as s/he will be collaborating closely with various departments, particularly Communication and Finance.
This is a great opportunity for an innovative and creative Events Manager who enjoys producing memorable events to capture and represent the Hay Institute’s unique voice. S/he will have prior non-profit and/or fundraising experience with strong project management skills.


Plans and manages logistics and budgets for all major fundraising and special events
Working in tandem with other teams to design plan, theme, and décor details
Liaise with each project’s team to design meaningful involvement, draft run-of-show, monitor timelines and budgets
Creates in-kind and event sponsorship strategy in partnership with VP of Development, Directors, and the VP of Operations
Work with communications team to design marketing materials, review vendor contracts, coordinate invitation and solicitation mailings
Manages external relations with venue and vendors
Manages pre and post-event work; creating stewardship strategy for post-event communication


Bachelor’s Degree with successful event planning experience.
Fundraising and development experience is a plus.
Event management expertise including program integration, giving technology, sponsorship benefits, and budget creation.
Strong analytic, attention to detail, project management, and organizational skills a must.
Ability to evaluate effectiveness, juggle projects and timelines, strategize, and motivate and manage volunteers.
Ability to multi-task, work independently, thrives in a fast-paced environment and collaborates with other staff.
Excellent communication, writing, and interpersonal skills.
Critical thinking skills and ability to identify problems and implement sound solutions.
Salesforce or other CRM experience required.


Please send your resume and cover letter to [email protected] Please put the title of this position (Events and Venue Manager) as the email subject line.